Jury Specialist

United States District Court Western District of New York
May 16, 2023
Rochester, Buffalo, NY
Job Type



Jury Specialists serve as the "face" of the Court to the public and help create positive impressions about the Judiciary. Jury Specialists ensure that jury selection and management are smooth and efficient processes, which has an important impact on public perception about jury service. CLICK HERE to view a brief video and learn more about Court Administration and Services careers within the Judiciary.

• Serve as an exemplary Judiciary representative, capable of engaging with people from diverse backgrounds and consistently demonstrate professionalism balanced with understanding.

Representative Duties

• Process jury questionnaires and monitor attendance and selection.

  • Process summonses, payments and attendance certificates.
  • Operate jury management system; prepare and provide statistical data; maintain and update juror interactive voice response system for summoned jurors.
  • Resolve routine juror requests, deferrals, and excusals.
  • Monitor court calendars to determine juror attendance needs; coordinate jury activities with chambers’ staff to ensure the smooth operation of jury trials.

• Check-in jurors, conduct orientation, and support and assist jurors during jury service.

• Review and verify grand jury returns; provide operational and logistical support for grand jury, as required.

  • Prepare, receive, and process juror exit questionnaires.
  • Serve as a liaison with other agencies, vendors, and building management, as required.

• Ensure jurors are selected at random from a fair cross-section of the community where the court convenes, according to law; may refill jury wheel.

• Other duties as assigned.

Qualification Requirements 

High school diploma or equivalent and at least two years of general experience and two years of specialized experience, including at least one year equivalent to work at the CL 24 level. 

Position may include occasional travel. 

General Experience 

Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. 

Specialized Experience 

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. 

Preferred Qualifications/Court Preferred Skills 

Candidates must demonstrate an ability to multitask and prioritize work assignments; superior oral and written communications skills; strong organizational skills and attention to detail; strong customer service skills; personal integrity and exceptional judgment; and a professional demeanor and appearance appropriate in a Court environment. 

Technological proficiency and experience with Microsoft applications. 

A bachelor’s degree in a related discipline appropriate to the position. 

Organizational Relationship 

This position is assigned to the Office of the Clerk, U.S. District Court, Western District of New York, and reports to the Chief Deputy Clerk. 


Click HERE to learn more about the Judiciary’s benefits. 

Background Investigation 

This is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check, social media inquiry, and a favorable suitability determination. 

Applicant Information 

Employees must adhere to a Code of Conduct. The Court provides reasonable accommodations to applicants with disabilities. Veterans’ preference is not a factor used in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are “at will” and may be terminated with or without cause. Employees are required to use electronic funds transfer for payroll deposit. 

The United States District Court for the Western District of New York is an Equal Opportunity Employer. 

 How to Apply 

Please submit a cover letter, resume, and AO78 Application for Judicial Branch Federal Employment as a single PDF attachment by email to: applications@nywd.uscourts.gov 

subject line “Jury Specialist, Reference No. 23-05.” Save the documents as one PDF, using your firstname_lastname. When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are not required to complete the AO78, page 5, Optional Background Information until the time of a conditional offer. 

Important Dates 

Application Deadline: Until Filled 

Position Available: Immediately 

District Overview 

The District’s jurisdiction encompasses the 17 most western counties of Upstate New York, with courthouses located in Buffalo and Rochester. The District is comprised of 8 United States District Judges, 7 United States Magistrate Judges, and approximately 120 employees.